HOA APPLICATION SOFTWARE FOR COMMUNITY MANAGERS

Stop processing HOA sales and lease applications by hand.

From custom application forms to automatic fee collection and payment splits, Klovis handles the sales and lease application process so your team does not have to.

Built for professional property managers. Keep AppFolio, Buildium, Yardi, or Vantaca. Own the application lane those tools leave manual.

APPLICATION #4182
R. Whitfield - Unit 12A
Processing
Form submitted
Lease - Unit 12A - 14 fields complete
-
Application fee charged
Card - authorized instantly
-
Split to HOA account
Pelican Bay Master Association
-
Split to your company
Processing fee retained
-
Coordinator notified
Assigned to R. Vance - in review
-
MANUAL STEPS FOR YOUR TEAM0 of 5
Illustrative record. Every step above runs on submit.
pelicanbay.tryklovis.com
Pelican Bay
1,842 units - 6 associations
$150
fee - HOA $100 (67%)
Applicant detailsOccupantsVehiclesPetsBackground checkLease uploadSignature
MA
M. Alvarez
Sale - Unit 4B
$150
Approved
RW
R. Whitfield
Lease - Unit 12A
$150
Pending
JO
J. Okafor
Sale - Unit 7C
$150
Approved
TB
T. Brennan
Lease renewal
$75
In review
Illustrative console. Switch communities to see forms, fees, and splits change.
5
Steps automated on submit
Charge, split, notify, record, assign - without your team touching it.
0
Manual transfers to reconcile
Splits land in the right account at collection.
100%
Applications tracked
No PDF left in an inbox. Status is visible to everyone who needs it.
1
Console for every community
Each one branded, with its own form, fee structure, and coordinators.
The problem

Your property management software does not handle this

01

Manual application intake

Applications arrive by email or paper. Your team prints PDFs, chases checks, and splits fees by hand between the management company and the HOA.

02

Manual intake is a time sink

Every application pulls staff time into PDFs, email, and fee splits. When the whole process is manual, that queue eats the week.

03

The overlooked workflow

Property management software handles rent, maintenance, and accounting. HOA sales and lease application processing is still treated as an afterthought.

Features

Everything you need, nothing you do not

Six capabilities, built for the way application processing actually moves through a management company.

01
Custom application forms

Every community gets its own branded form, customized to that association's requirements.

02
Automatic fee collection

Fees are collected the moment an applicant submits. No more chasing payments.

03
Automated payment splits

Fees split automatically between your company and the HOA at collection. No manual transfers.

04
Centralized dashboard

All communities, all applications, one view.

05
Team & role management

Assign coordinators to communities. Everyone sees only what is relevant to them.

06
Financial reporting

Every transaction and split, per community or across the portfolio.

Put a number on it

What is manual processing costing you?

Drag to your real volume. It is the same math we walk through on every demo call - only faster.

Applications per month
18010 - 600
Application fee
ANNUAL, AT 180 APPLICATIONS / MONTH
900
Staff hours returned to your team
At 25 minutes of manual handling per application.
$324K
Fees collected and split automatically
HOA $216KYour company $108K
Manual transfers to reconcile0

Estimate only. We will run it against your actual volume, fee schedule, and split terms on a demo.

How it works

How Klovis works

Each community keeps its own form, fees, and split. Your team keeps one view.

PELICAN BAY
$150
application fee
GULF HARBOR
$200
application fee
MANGROVE COVE
$125
application fee
One Klovis console
HOA accounts
Your company
STEP 01

Set up your communities

Add HOA communities, customize each form, set fee structures and payment splits, assign coordinators.

STEP 02

Applicants submit online

Each community gets a unique link. Applicants complete the form and pay online. Your team is notified.

STEP 03

Get paid automatically

Fees collect at submit and split between your company and the HOA. Transactions live in one dashboard.

Application processing is property management's blind spot. It drains teams of time they should be spending on their communities, and it makes the experience painful for every homeowner and applicant going through it.
Douglas SalomonssonFounder & CEO
HOA edge

An edge when you pitch HOAs

HOAs hire you for peace of mind. Sales and lease applications are usually the ignored part of that service. Klovis lets you cover that lane: board-ready intake, applicants who can follow progress, fee splits that land in the right accounts. Beside your stack, not instead of it.

KLOVIS

Ready to stop processing HOA applications by hand?